Jobs - Full-Time

Finance and Administrative Assistant

Reports to: Director of Finance & Administration

Summary

The incumbent is the key support person for the Director of Finance and Administration. The individual also manages the central office of the Society.


Responsibilities

As Finance Assistant:

  • Maintains the accounts payable process, which entails ensuring that bills are entered into QuickBooks and paid in a timely manner, and keeping vendor
    files up-to-date. Manages company credit cards and office supply invoices;
  • Records Commercial Operations' receivables as downloaded from the POS system;
  • Serves as accounting liaison with the Commercial Operations department, and the interface between the Point of Sales System used in Comm Ops and the QuickBooks used in the Finance department;
  • Issues invoices for Library photo orders;
  • In the absence of the Director of Finances, provides backup for payroll and
    other Finance department functions;
  • Handles other projects as assigned.

As Information Technology Assistant:

  • Serves as contact person for routine IT trouble-shooting issues;
  • Manages the e-mail system;
  • Key contact in the absence of the Director of Finance and Administration;
  • Handles other IT projects as assigned.

As Administrative Assistant:

  • Maintains orderly records and filing systems for the Society's central administration offices;
  • Manages the Society's phone system;
  • Serves as a member of the Disaster Team;
  • Serves as receptionist for administrative offices, which includes answering central information phone calls, responding to queries, receiving guests,
    ordering office supplies, and maintaining office equipment;
  • Providing general administrative support, as requested.

Qualifications
  • BA degree or equivalent experience;
  • Excellent analytical and quantitative skills;
  • Strong administrative experience;
  • Excellent organizational, interpersonal, and quantitative skills;
  • Pleasant phone manner;
  • Strong computer skills: knowledge of Microsoft Word and Excel required; Quickbooks experience preferred;
  • Ability to prioritize projects, goals, and deadlines;
  • Capability of maintaining confidential data.

How to Apply

Please email a resume and cover letter to Linda Atlas, Director of Finance and Administration. No phone calls, please.

 

Jobs - Part-Time

There are no part-time jobs available at this time.